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Free invoice template for small businesses

The short answer

An invoice should include the word “Invoice”, a unique number and date, your business name and contact details, the customer, each item or service with quantity and price, sales tax, the total, the due date and how to pay. This free template lays it out and prints or saves as a PDF.

Make a professional invoice in a couple of minutes: your details, the customer, line items, sales tax and payment terms. Print it or save it as a PDF.

Fill in your invoice

Line items
Check your state’s rules for labor and materials.

Nothing is saved: print it or save the PDF before you close this page.

Your business name

Invoice

Invoice #1001
Date: —

For

Customer name

Line items
DescriptionQtyPriceAmount
Service call and diagnosis1$125.00$125.00
Parts1$0.00$0.00
Labor (hours)1$0.00$0.00
Subtotal$125.00
Sales tax (0% on $0.00)$0.00
Total$125.00

Payment due within 15 days. We accept check, card and bank transfer. Thank you for your business.

How it works

  1. Fill in your business details and the customer.
  2. Give it an invoice number (keep them in order) and a due date.
  3. List the products, services, parts or labor, and mark which lines are taxed.
  4. Choose “Print or save as PDF”, then send the PDF or hand over the paper copy.

Nothing is saved or sent anywhere. Keep a copy of every invoice you send for your books. Need an estimate first? Use the estimate template.

What to put on an invoice

  • The word “Invoice”, a unique invoice number and the date
  • Your business name and contact details, plus any license number
  • The customer’s name and address
  • What you sold or did, line by line, with quantities and prices
  • Sales tax, the total and the due date
  • How to pay you

Common questions

What should an invoice include?
The word “Invoice”, a unique number and the date; your business name, contact details and license number; the customer’s name and the job address; each part, material and block of labor with quantity and price; sales tax; the total; the due date; and how to pay.
How do I create an invoice for my business?
Fill in your details and the customer’s, give the invoice the next number in your sequence, list the work line by line with prices, add sales tax if it applies, set a due date and payment terms, then print it or save it as a PDF and send it. Keep a copy for your books.
Is this invoice template free?
Yes. No sign-up, no watermark and nothing stored.
How should I number invoices?
Any system works as long as each number is used once and they go in order, like 1001, 1002, 1003. Some owners add the year: 2026-001.
What payment terms should I use?
Many businesses ask for payment on completion from individual customers, and 15 or 30 days from other businesses. Write the terms on every invoice.
Can I add my logo?
Not in this template. It prints your business name at the top in bold, which is all an invoice needs.

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