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Free estimate and quote template for small businesses
The short answer
An estimate or quote lists the work you’ll do line by line, with quantities and prices, then the tax, the total, how long the price is good for, what isn’t included, and a line for the customer to approve and date. Fill in the free template below, then print it or save it as a PDF to text or email. Nothing is stored.
Fill in your business, the customer and the work, and get a clean estimate to print, hand over or save as a PDF to email. Works on your phone in the truck.
Nothing is saved: print it or save the PDF before you close this page.
Your business name
Estimate
Estimate #1001
Date: —
For
Customer name
| Description | Qty | Price | Amount |
|---|---|---|---|
| Service call and diagnosis | 1 | $125.00 | $125.00 |
| Parts | 1 | $0.00 | $0.00 |
| Labor (hours) | 1 | $0.00 | $0.00 |
| Subtotal | $125.00 | ||
| Sales tax (0% on $0.00) | $0.00 | ||
| Total | $125.00 | ||
This estimate is good for 30 days. Price may change if we find hidden damage once work starts; we'll ask before doing extra work.
Customer approval: ______________________ Date: __________
How it works
- Fill in your business name, contact details and license number once.
- Add the customer and the estimate number and date.
- List the work: one line per part, material or block of labor, with quantity and price. Mark which lines are taxed.
- Choose “Print or save as PDF”. On a phone, pick “Save as PDF” in the print screen, then text or email it.
Nothing is saved or sent anywhere: the estimate lives in your browser until you close the page. To price the labor, use the hourly rate calculator; to price parts, the markup calculator.
What a good estimate includes
- Your business name, phone, license number and the date
- The customer’s name and the job address
- Each piece of work in plain words, with quantity and price
- Tax, total and how long the price is good for
- What isn’t included, and what happens if you find more once work starts
- A line for the customer to approve and date
Common questions
How do I write an estimate?
Is this estimate template really free?
What’s the difference between an estimate and a quote?
How long should an estimate be valid?
Can I turn the estimate into an invoice?
Should I charge tax on labor?
More free tools
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Make an invoice with line items and tax, then print it or save it as a PDF.
Work order template
Write up a job with parts, labor and a signature line, then print it or save it as a PDF.
Change order template
Put added work and its cost in writing, with the new total and both signatures.
Win the job before you write the estimate
CoveDesk answers your calls when you’re on a job and texts you the details, so more estimate requests reach you.