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Freelance invoice template: hours, projects and payment terms

The short answer

A freelance invoice lists your name or business, the client, the project, your hours and rate or a fixed fee, the total, the due date and how to pay. Quote any purchase order or contract number the client gave you. Fill in the lines below, and print it or save the PDF to send. Keep a copy of each one for your taxes.

For a project fee, hours or a monthly retainer. Clear terms are the best way to get paid on time.

Fill in your invoice

Line items
Check your state’s rules for labor and materials.

Nothing is saved: print it or save the PDF before you close this page.

Your business name

Invoice

Invoice #1001
Date: —

For

Customer name

Line items
DescriptionQtyPriceAmount
Project or service1$0.00$0.00
Hours1$0.00$0.00
Expenses, at cost1$0.00$0.00
Subtotal$0.00
Sales tax (0% on $0.00)$0.00
Total$0.00

Payment due within 15 days by bank transfer. Please quote the invoice number. Thank you!

How it works

How to get paid on time

  • Agree terms first, in your contract or email.
  • Send it the day the work’s done.
  • Ask who approves payment, and copy them.
  • State your terms clearly: net 15 or net 30, plus any late fee you agreed.
  • Follow up on the due date. Work out dates with the business days calculator.

Working out what to charge? The hourly rate calculator starts from what you want to earn, and adds your costs and unpaid time.

Common questions

What should a freelancer put on an invoice?
Your name or business, contact details, the client, a unique number, the date, the work with hours or a fee, the total, the due date and how to pay. Some clients ask for your tax details too.
Should I bill by the hour or by the project?
Hourly suits work with an unclear scope. A project fee suits work you can size, and rewards you for being fast. A scope of work keeps either from growing.
Can I charge a late fee?
If you agreed to it beforehand, usually, within your state’s limits. Write it in your contract and on your invoice.
Do I charge sales tax?
It depends on the service and the state. Many services aren’t taxed, but some are, so ask your accountant.
Is this template free?
Yes. No sign-up and no watermark. It runs in your browser, so nothing you type is stored or sent to us. Print it or save it as a PDF before you close the page.

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